For teachers
Submit it on the drive home.
Log a workshop, attach the certificate, tie it to a growth goal, and get on with the evening. Your hours add themselves up, and you find out where a request stands without asking anyone.
Any phone or laptop Evidence attached to the request You see your own record
What you actually do
Log the workshop once, from wherever you are.
A request is a short form, a document from your camera roll, and the goal it belongs to. That is the whole job. Everything after that happens without you chasing it: the reviewer opens the request with your certificate already on it, and the decision comes back to you by email or text.
What you never have to do is keep a second copy for yourself. The record in K12 Professional Development Tracker is the record.
What that means day to day
From your phone to an approved record
- Requests from any phone or laptop
- Upload verification straight from the camera roll
- Link a request to a professional development goal
- Email and text alerts when a decision lands
- Hours and credits totaled automatically
- Credits, CEUs and clock hours stored on one common basis
Your year
Three moments, and none of them is a June rush.
The application is organized around the order a district already works in, so the parts that involve you arrive when you would expect them rather than all at once in the spring.
August to September
Write the plan
You build a Growth Plan (IPDP) against your state or district standards and send it to the committee for approval. The plan can point at the license it supports.
All year
Log it as it happens
Workshops, coursework, conferences and in-house sessions are requested and evidenced as they happen. Sign up for a district course, check in from your phone, and the certificate can be issued the same day.
Spring
File the renewal
Totals, evidence and committee decisions are already assembled when your license comes up for renewal, so the paperwork is a report rather than a reconstruction.
What changes
Three things that stop being your problem.
Chasing paper
The certificate travels with the request.
Certificates, agendas and transcripts attach to the request itself, so a reviewer never has to go looking for them and you are never asked to send one twice.
- Upload verification documents with the request
- Attach it from the device you are already holding
- Group entry covers a whole building's in-service day
Doing the math
A total is a total.
Credits, CEUs and clock hours are stored on one common basis, so the number you are looking at is calculated from approved records rather than maintained by hand in a spreadsheet.
- Hours and credits totaled automatically
- Totals calculated from the approved record
- Attendance checked in on a phone becomes credit
Remembering the date
The deadline shows up before it bites.
Every license and permit you hold sits beside the record that renews it, and the expiration date is visible while there is still time to act on it.
- Track active, expiring and permanent licenses
- Coaching (pupil activity) permit tracking
- Growth Plans (IPDPs) link to the license they support
Your record
What the system holds, and who can see it.
Fair question, and it deserves a plain answer rather than a paragraph of reassurance.
Every account is bound to a district and a role, with building and committee scope on top, and a teacher sees their own record. Administrative actions are written to an audit log, so a change to a record is not an anonymous event. Multi-factor authentication at sign-in is available and is switched on either by your district for its staff or by you for your own account. K12 Professional Development Tracker holds staff professional learning records only: it is not a student information system and holds no student-level data at all. The security page is the longer version of all four of those sentences.
Try it with your own staff list for thirty days.
Nothing to install, no credit card, and a person on the phone if you would rather be walked through it.